Memorandum of Society

Memorandum of Society

The name of the society shall be “ The Mayo College Old Boys’ Society, Ajmer.” The Registered Office of the Society shall be located in the premises of the Mayo College Ajmer. The Chapter of the Society shall be located in any part of the Country as the Executive Committee may decide from time to time. The Society is established for educational purpose and the object of the society is NOT make profit.

• To encourage higher standard of education, activities and traditions of Mayo College, Ajmer.
• To encourage the old boys to take an activities an abiding interest in the work and success of the Mayo college in keeping with deals of the College.
• To promote friendly relation between the old boys, the present boys and the Staff of the Mayo College.
• To promote good-will among old boys and their families. To promote good-will in their relation with the staff and authorities of the College; and with student and their parents.
• To offer legitimate assistance as far as possible to such old boys as they be in need of it.
• To ascertain, guide and help the progress of student/past student of the College and to assist in career placement.
• To hold examination to accept and/or to grant scholarship in any other Institution or University, whether in India or abroad ,and to institute Prize, awards for students/past students of the College who may be considered worthy of honour by the Society ; with the consent of the concerned authorities.
• To organise activities and programmes and other lawful acts in furtherance of the above objects and as may be conducive or incidental to the attainment of the above objects.
• To purchase, take on lease, accept as gift or otherwise, receive, acquire any land or building and hold properties and other assets which may be necessary or convenient for the purpose of the purpose of the Society and to manage and administer them for the said purpose.
• To sell, lease, exchange and otherwise to transfer for consideration all or any portion of the properties, assets and liabilities of the Society to any other Association or Society or person.
• To provide conveniences and facilities to old boys (including lodging facilities) at Ajmer and other places.
• To store and sell article including publication, relevant to the purposes and object of the Society.
• To raise or to borrow money on bonds, mortgages, bills of exchange, promissory notes or other obligation or securities, founded or based upon all or any of the properties, for the purpose the Society.
• To invest monies of the Society in securities. To create or trust and/or trust for any of the purposes herein.
• To enter into the arrangements with Government or any association or persons for securing aid to the College and to the Society herein.
• To establish, to affiliate and to maintain centers or branches or chapter of the society at any other place for carrying out one or more of the objects aforesaid and.

Registration Act, 1958 The Registrar of Societies, Ajmer, will have full powers to inspect the Society and to see that the suggestions made by him are carried out. All the necessary provision of the Indian Societies Registration Act, (XXI) of 1860 shall apply to the Society.

Executive Committee Composition

• The Executive Committee shall comprised not less then 21 members and not exceeding 25 members including office bearers, for the term of 3 years.
1. Fifteen members elected at the annual General Meeting as provided in Rules 40 to 50, including the following bearers
• President
• Hon’y Secretary General
• Treasurer
2. One Vice-President ex-officio, from among chairman of chapter by rotation annually.
3. Ex-officio members being Secretaries of Chapter with membership exceeding 250.
4. Maximum of four members who may be nominated by the President from among the secretaries of Chapter other than these mention in clause (c).
• The first election to the Executive Committee shall be held at the Annual General Meeting for the year effective 1987-88.
• The income and property as well as the management and affairs of the Society, shall subject to these Rules, be vested in the Executive, Committee of the Mayo College Old Boy’s Society.
• The General Body of the Society or the Executive Committee may constitute other standing/Committees. All Committee shall work under the control of the Executive Committee and report through it tot hr General Body.

Office Bearers
President and Vice-President

The President of the Society and in his absence, the Vice-President shall preside at all meeting of the Society and of the Executive Committees. The President shall function in furtherance of the objectives of the Society and accordance with these Rules. In any emergency which in the opinion of the President, requires immediate action, the President may take such action as he may considered necessary (in consultation with other Office bearer) and forthwith inform the Executive committee for approval.

Secretary General

Subject to such direction as the Executive committee may from time to time issue, the Secretary General shall be the Chief executive officer of the Society. He shall have the power, among other, of general administration of the Society and its Committees, of making such disbursement as may be necessary or expedient for the Society including the payment of the salaries of the staff and purchases for the Society. He shall be in control of the properties of the Society including the records and registers. He shall general discharge his functions in consultation with the President and other office bearer and carry out the directions of the Executive Committee. He is an ex-officio member of all Committees and Chapters of the Society.

Treasurer

The Treasurer shall have the custody of all monies and securities of the Society. The sums due to the Society shall be payable to and recoverable by the Treasurer subject to direction as may as given by the President and / or the secretary General. The Treasurer shall keep the monies of the society in such Bank and such manner as the Executive Committees may direct and shall bring all the monies received into account immediately on receipt thereof. He shall maintain the accounts of the Society. He shall be responsible for the expenditure on behalf of the Society, as may be authorised by the Executive Committee or the General Body.

Function and Powers

Without prejudice to the generality of powers, the function and power of the Executive Committee shall include the following and to undertake all such activities consistent with the rule and in furtherance of the Aim and Objects of the Society:

To carry out the policy and Programme as laid down by the General Body.

To incur expenditure within the budgeted provision for purposes of the Society as may be required from time to time and to maintain proper account subject to audit;

To pen and account and to deposit amount in a Bank or Bank in the name of the Society and to operate the same in the manner decided by the Executive Committee provided that the account is operated by not less than any two of the office bearers;

To employ necessary staff for carrying out the work of the Society and to prescribe condition of their service including remuneration, leave or retirement;

Publication and Sales thereof on no profit no loss basis;

Maintenance of contact with the College and student-past and present;

Conduct meeting and seminars in promoting the objectives of the Society;

To provide rapport between the Society and its representatives on the Board of Governors of the College;

To report the general body about its activities as well as the activities and work of other Committees at least once a year;

To constitute or to reconstitute Committees other then those that may have been elected by the members assembled in General Body Meeting;

To prescribe rules governing Chapter known as the Chapter rules and to place them before the General Body at its next meeting;

Subject to the provision of these Rules, to make and to amend sub rules as it may considered necessary or expedient to carry out the aims and object of the Society. The powers to make sub rules may include the following

1. Procedure of admission and removal of Members
2. Procedure for conducting meeting and elections;
3. Constitution of standing / ad hoc Committees;
4. The appointment of staff and their condition of service;
5. Procedure for establishing chapter of the Society;
6. Maintenance and custody of Registers;

The Executive Committee shall meet from time to time. It shall, however, meet not later then every six months, subject to a meeting during the Annual Prize Giving Day of the College.

Any other meeting of the Executive Committee shall be summoned by the Secretary General on a request by any five member of a Committee or by the President within 30 days of such notice.

The notice for meeting and agenda shall be issued by the Secretary General in consultation with the President. Any member of the Executive Committee desire to place any proposal before the committee shall send such proposal to the Secretary General in Sufficient time for their inclusion of the agenda. The Agenda shall be circulated to member at least one week before the meting.

A meeting of the Executive Committee shall be presided by the President , or in his absence by the Vice- President or in their absence by such any member elected from amongst its members.

The quorum at the meeting of the Executive Committee shall be 8. If the quorum is not present the meeting shall stand adjourned to such date and time as the President may appoint. No quorum shall be necessary at such adjourned meeting.

The Executive Committee shall normally transact its business by Resolution passed by the majority of member and voting. In case of equality of votes, the President shall have a casting vote. It shall be open to the Committee to transact its business and pass Resolutions by means of circular provided if any member of the committee desire particular matter to be brought in a meeting of the Committee, such matter shall be transacted in a meeting of the Executive Committee.

The Minutes if the proceedings and Resolution passed at a meeting of the Executive Committee, shall be recorded by the Secretary General or any other member authorised in that behalf and signed by the President of the meeting, and be placed on record. The minutes record the Proceedings and / or the decision / resolution as may be prescribed by the Executive Committee. The records of the meeting of the Executive Committee shall be kept by the Secretary General.